Program Assistant

Organization Name: 
Groundswell Fund
Date Posted: 
Thursday, June 6, 2019
Closing Date: 
Saturday, July 20, 2019

The Program Assistant is responsible for supporting Groundswell’s grantmaking across four funds: Catalyst Fund, Liberation Fund, Rapid Response Fund, and Birth Justice Fund, as well as supporting grants management through our capacity-building programs. Working closely with the rest of the Grantmaking Team, the Program Assistant contributes to the implementation of grantmaking, grants management, technical assistance, evaluation, and communications.



• Support Request for Proposals and reporting processes and manage grants intake processes for Groundswell’s funds: Catalyst Fund, Liberation Fund, Birth Justice Fund, and Rapid Response Fund and supports grants processing for Groundswell’s capacity-building programs: Integrated Voter Engagement program, Grassroots Organizing Institute, and Ecosystem Initiative. 

• Manage grant disbursement process, including generating grant agreements, supporting grantees and fiscal sponsors to complete forms, liaising with Groundswell’s finance department and capacity- building department, and filing completed grant agreements and documents.

• Support docket writing and publication processes, including drafting funding recommendations, coordinating with graphic designers and printers.

• Maintain up to date grantee data in database and server, and maintain timely and accurate filing of all grantee information online, including grant inquiries, proposals, reports, correspondence and updates.

• Maintain grantmaking calendar to ensure the grantmaking department meets key deadlines throughout the year.

• Support ongoing communications with grantees and other audiences, including supporting timely communications with grantees in advance of deadlines and follow-up with grantees who miss deadlines.

• Support or lead logistics for in-person and virtual events led by our Grantmaking team and Funder Organizing team.

• Support scheduling and calendar maintenance for Grantmaking team, which may include coordinating calls, meetings and travel for the Senior Director of Programs, Program Officers, and other Groundswell stakeholders as necessary.

• Support and/or conduct site visits or calls with grantees.

• Support the data collection and review of grantee information for the annual evaluations of grantee impact.

• Support, maintain and contribute to the development of strong, efficient administrative systems and practices to improve the remote work of the Grantmaking team and Groundswell.

• Support Groundswell’s funder organizing and fundraising strategies with diverse foundations and donors.


• Build and maintain strong, collaborative relationships with funder colleagues, individual donors, grantees, and other key partners.

• Contribute to the implementation of technical assistance and evaluation programs for grantees. • Project manage logistics for grantee meetings and convenings.

• Manage consultant contracts. 



• Excellent attention to detail.

• Experience working in social justice movements, preferably in grassroots organizing.

• Excellent written and verbal communication skills, including the ability to communicate effectively via phone and email with a range of stakeholders.

• Experience coordinating the planning and logistics for meetings and convenings.

• Ability to work independently, on multiple projects at a time, and across several time zones.

• Comfort with online communications platforms and technology.

• Comfort and expertise in working with Microsoft 360 and Microsoft Office suite (including Outlook, SharePoint, OneDrive, Word, Excel and PowerPoint).

• Strong interest in philanthropy, grantmaking, and organizing funders to support reproductive justice and social justice issues.

• Willingness to travel 4-6x/year, often cross-country.

Strongly Preferred:

• At least three years of experience working in social justice movements.

• Fluency in Spanish.

• Grants management experience.

• Experience with CiviCRM and Concur.

• Some experience with Slack, Survey Monkey, Dropbox, Doodle, and Calendly

• Experience coordinating schedules and online filing.

• Familiarity with reproductive/gender justice.

• This is a remote position and applicants must be able to work from home. NYC-area strongly preferred.

Compensation and Benefits: 

This is a full-time, exempt position. Annual salary range is in the range of $55-60K and is commensurate with experience. Very generous benefits include fully paid for employee and family health, dental, vision, matching 401K plan, as well as additional employer-provided reimbursements for fertility expenses, transgender health care costs and midwifery/doula expenses that are not covered by insurance. Three weeks of vacation upon hire and a generous holiday schedule including the last week of December, as well as a flexible work schedule.

To Apply:

Please email a resume, three professional references, and a cover letter including both your salary expectations and describing why you feel you are a strong candidate for this position, to: Alexandra DelValle, Director of Programs, at: with your name and “Program Assistant Application” in the subject line. Applications received by June 26, 2019 will be given preference but applications will be accepted until the position has been filled. No phone calls, please. Due to the high volume of applications, only those selected for further discussion will be contacted. 

Geographic Focus: 
New York

Upcoming Events

Nov 7
Washington, DC
Nov 18
Fresno, California

Stay Informed