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Program Manager
The Grassroots Fund has three Program Managers on the team, each steward a specific grant program. The execution and ongoing success of their dedicated grant program is their primary responsibility. This work includes both planning for and launching their program on regular cycles and working with the Co-Directors to strategize on the growth and development of the program to best serve applicants, grantees and program participants and exemplify our guiding practices. This Program Manager will be specifically tasked with the Shared Gifting Cohort grant making program. The Shared Gifting Cohorts are a multi-year participatory grantmaking experience currently focused on two cohorts, The Community-LedClimate Resilience in Boston Cohort and the Food Systems Resilience Cohort. Each cohort group is in their third year of their shared gifting process. During this process these groups collaboratively determine how to split a pool of funds and how to support each other's work to build a stronger movement ecosystem in their shared areas. This is a developing area of work. Read more about current cohort members and the history of the program here.
Core Position Responsibilities:
● Stewardship of assigned grant program: The Shared Gifting Cohort Program Manager creates an annual schedule for the Cohorts program and leads all aspects of executing the program on schedule. Tasks related to this include: ○ Recruitment for cohort participants ○ Onboarding of all participants in the process
○ Supporting the Cohorts in developing and executing their own process within the parameters of the Shared Gifting structure.
○ Careful documentation of the decision-making processes and grant decisions
○ Aftercare and support for applicants and grantees, including collecting feedback in the process for incorporation in future cycles and tracking report submissions
○ Delegating staff involvement in in-person convening opportunities as necessary
○ Collaboration with contractors for the facilitation of cohort gatherings such as bi-annual cohort convenings and Grantmaking Committee review processes.
Program Managers are responsible for developing and managing recruitment/registrations, logistics, presentation development, agenda setting, communications with attendees, etc.
○ Responsibly manage their expenses and expense reporting and makes procurement decisions within organizational guidelines
○ Provide as needed support to the Program Administrator as they lead the process of distributing grant checks and participant honoraria
○ Facilitate the contracting and onboarding of an external Facilitator/Consultant for each Cohort in collaboration with Co-Director.
Establish a working relationship with Facilitators/Consultants to plan and prepare for regular Cohort activities.
● Datamanagement and program development: Program Managers lead the creation of an overarching strategy for the assigned grant program that is rooted in strategic goals, alignment with the guiding practices and an analysis of data and feedback from previous cycles.
They are expected to explore regular updates to the process with support from the other Program Managers and support and approval from the Co-Directors. Related tasks include:
○ Create systems to collect data such as demographics, testimonials, photos and feedback from grantees in collaboration with the Data & Learning Director.
○ Review collected data from past grantmaking cycles to identify questions to discuss with the rest of the team and make adjustments to the program in order to better align with guiding practices and serve grantees
○ Collaborate with the other Program Managers, Cohort members and program facilitators & evaluators to align strategies and develop shared tools such as the participant onboarding documents and grant report form
○ Reviewand amend the annual budget for their projects in consultation with Co-Director
○ Support the collection of data, stories and photos for storytelling and fundraising.
Coordinates the presentation of this data in accessible formats.
○ Explore opportunities to improve grantmaking strategies through collaboration, education and partnerships
● Fundraising collaboration: Periodically work with the Development Director to provide reflections on how specific stories from grantees, readers and applicants from their program can be leveraged to support fundraising strategy.
Program Managers may be asked by Development Director to engage with individual donors as needed.
● Effective program communication
Program Managers are responsible for ensuring that their program maintains effective communication with stakeholders. The specific tasks include:
○ Leadinmaintaining necessary communication with all program stakeholders
○ Participate in network building opportunities to build relationships
Collaborate with other staff members on shared communication efforts such as newsletters, social media posts, and website updates.
○ Establish proactive feedback loops between program leadership & participants to directly inform necessary changes to program processes.
As the Grassroots Fund is a small non-profit, we seek someone who can work well independently and manage multiple projects and priorities. Candidates should have a high level of comfort working with online organizing tools like Google Docs/Drive and Zoom. A candidate needs to have the ability to travel regularly within New England- and occasionally beyond- and participate in occasional evening and weekend obligations. We are looking for someone with flexibility and creative, solution-seeking skills
Strong candidates for this position bring the following skills, either lived or learned:
● Deepcommitment to social and environmental justice, with a strong alignment to the mission, values and guiding practices of the Grassroots Fund
● Familiarity with and basic awareness of black feminist theory and Environmental Justice and how they show up in grassroots work and organizing
● Demonstrated professional experience or relevant academic work
● Excellent relationship-building skills and ability to inspire collaboration and facilitate group convenings
● Experience in environmental and social change organizing with diverse community members
● Knowledge of the New England region's social and environmental landscape
● Track record of success working within communities of color, women and gender-oppressed people, low-income people, LGBTQIA+ individuals, and other historically marginalized communities at the grassroots level
● Experience in participatory/democratic grantmaking practices is a plus.
Candidates should have passion for and commitment to environmental, social and economic justice and believe in the power and impact of grassroots action leading to a just transition. We are looking for a proven ability to work productively and respectfully across diverse communities and populations.
The Program Manager is a full-time position of 40 hours with a competitive benefits package and a compensation range of $63,600 to $65,720, depending on experience and education. A copy of our salary framework is available upon request. The New England Grassroots Environment Fund is a nonprofit organization and an equal opportunity, at-will employer.
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